The 7pm invoice chase
Matching payments to invoices and writing “just following up” emails after dinner — again.
For clinics, trades, and growing teams buried in admin
Meet your new teammate. It actually does the work — in the tools you already use.
UnburdenLife is an AI teammate we custom-build for your business. It books the follow-ups, chases the unpaid invoices, sorts the morning's jobs, and remembers everything — inside whatever tools you already run. We don't ask you to change a thing. We're here to unburden your life.
- Lives in Slack or Microsoft Teams — no new app to learn
- Whatever you use, we teach it your tools
- A human approves anything important
- Healthcare-grade privacy when you need it
Follow-ups chasedInvoices reconciled
Mornings sortedBookings handled
Reminders that stop when doneQuestions answered
Reports writtenNothing forgotten
The problem
You didn't start your business to spend your evenings on admin.
Every growing business has the same leak: good people — often you — doing the same small jobs over and over, after hours, from memory.
The double-booked Tuesday
Jobs, appointments, and reschedules juggled across a calendar, a whiteboard, and someone's memory.
The morning sort-out
Twenty minutes every morning working out what's stuck, what's due, and who needs chasing.
“Can you just check…”
The same routine questions, all day, interrupting the one person who knows the answer.
Who it's for
Built for businesses like yours.
Different businesses, same story: too much repetitive work, not enough hands. Your assistant is built around your day — not someone else's.
Clinics & healthcare practices
The phone's ringing, there's a patient at the counter — and someone still has to remember the lab never confirmed that crown.
- 9am rundown of what's stalled, due, or overdue
- “Chase the lab” → logged, reminded, followed up
- Patient names hidden before the AI ever sees them
Trades & field services
Quoting from the van. Invoicing at the kitchen table. Chasing money when you should be asleep.
- Quotes gone quiet? Followed up automatically
- 5pm payment check — you approve before reminders send
- Tomorrow's jobs confirmed the evening before
Startups & tech teams
Production's down, and everyone's waiting for the one person who knows that system to turn up.
- Knows your architecture — looks in the right place first
- “Did the deploy finish?” → answered with proof
- Real changes still wait for an engineer's sign-off
See it at work
Ask like you'd ask a person. It just gets done.
A real morning at a small practice — answers in seconds, nothing important without a human yes. Works in Slack and Microsoft Teams, wherever your team already talks.
# front-office
Slack & Teams
S
@Ada morning — anything need chasing today?
A
Morning! 3 things: the lab hasn't confirmed the crown order (day 3 — I've nudged them), 2 invoices are now 30+ days overdue, and Thursday has a double-booking at 2pm.
S
fix thursday — move the later booking to friday morning
A
Done — moved to Fri 9:15am, confirmation sent, calendar updated. I'll remind the patient the day before.
S
great — and send the overdue payment reminders
A
⚠️ This will email a friendly payment reminder to 2 customers with invoices 30+ days overdue. Want me to send them?
Requested by Sam · front-office
Anything that touches your customers or your money pauses for a human. Try the buttons — nothing sends without an Approve.
Set & forget
Set it once. It keeps happening.
Some work isn't worth a conversation — it just needs doing, on schedule, every time. Tell your assistant once, and it runs the task in your tools and tells you what came of it. You hear about outcomes, not busywork.
Every morning · 8:00
Your inbox, pre-sorted
It reads what came in overnight and flags the handful of emails that actually need you — at whatever interval you choose. The rest can wait.
Every weekday · 5:00 PM
Invoices checked before you knock off
It checks what got paid today and drafts friendly reminders for what didn't — and asks you before anything is sent.
Every Friday · 4:00 PM
Your week, in one paragraph
What got done, what's stuck, what's owed — so you walk into the weekend knowing exactly where things stand.
Any repetitive task, on any schedule, in any of your tools — and it stops on its own the moment the job is done. If it burdens you, we can unburden it.
What it is
Not a tool. A teammate.
UnburdenLife is a custom AI assistant with its own name, working inside your team chat. You talk to it the way you'd talk to a colleague — “Ada, chase the lab”, “Ada, who hasn't paid?” — and it gets the work done in the systems you already use. Each business gets its own private, secure setup — never shared with anyone else.
It does things, not just answers.
Ask it to book the follow-up, chase the invoice, or move the appointment — and it does, in your real tools. Then it shows you the proof.
It doesn't wait to be asked.
It starts your morning with what needs attention, watches for the things you care about, and reminds people — until the job is actually done, then it stops.
It asks before anything important.
Anything that touches your customers or your money pauses for a one-click human approval. Everything it does is on the record.
How it works
Three free steps before any commitment.
Custom-built for your business — in weeks, not quarters. And we'll tell you honestly if AI isn't the right tool.
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01
Tell us about your business Free
Eight quick questions — the tools you use, where the hours go. Two minutes, no email gate upfront.
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02
We reply with our honest take Free
Within one business day: what's worth handing to an assistant, and what it would do for you on day one. Plain English, no jargon — and if AI isn't the right fix, we'll say that too.
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03
Book a 15-min fit call Free
We walk through your plan together. If a build makes sense, we'll say so. If it doesn't, we'll tell you that too.
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04
We build & teach it your tools
We set up your private assistant and teach it the tools your business already runs on — your calendar, your accounting software, your job board, your systems. Typical first build: a few weeks.
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05
Meet your teammate — then keep going
Your team meets the assistant by name, in the chat they already use. No new app, no training course. And we don't ship and vanish — as your business grows, we keep finding the next thing worth taking off your plate.
Capabilities
One assistant. Your whole back office.
We don't hand you a list of “supported apps” and hope yours is on it. Whatever runs your business is what we teach UnburdenLife.
Lives where your team talks
A message, an @mention, a thread reply — in Slack or Microsoft Teams, like any other teammate. No portal, no new login.
We teach it your tools
Calendar, accounting software, job board, ticket system, email — whatever you already use, we connect it. Securely, properly, built for your business.
Starts your day sorted
A morning rundown of what's stuck, due, or overdue. Watchers that tell you the moment something changes. Weekly summaries for the owner.
Never drops a follow-up
“Remind me Friday”, “chase this until it's confirmed” — reminders that keep going until the work is done, then stop on their own.
Asks before anything important
Sending customer emails, changing bookings, anything with money — it pauses for a one-click Approve / Reject from you first.
Only does what you allow
It can never do something the person asking couldn't do themselves. If it can't verify, it doesn't act — it asks.
Everything on the record
Everything it does is written down — who asked, what it did, what it touched — in a record that can't be quietly edited. Kept for years.
Keeps private data private
Patient and customer details are shielded before the AI ever sees them — and blocked from ending up anywhere they shouldn't.
Work
Based on assistants we've actually built.
The first two are real builds — names and identifying details changed, workflows and security real. The third is the one we'd love to build next. Maybe for you.
Healthcare · Dental practice
“Ada” — the front desk's extra pair of hands
The problem
The phone's ringing, there's a patient at the counter, and someone still has to remember the lab never confirmed that crown order. The front desk was the glue holding the practice together — every follow-up living in someone's head, every morning starting with 20 minutes of working out what fell through the cracks yesterday. And patient names kept ending up in notes and chat where they shouldn't.
What we built
Ada turns a quick message into tracked work — logs the task, sets the reminder, chases whoever's responsible — and posts one tidy 9am rundown of what's stalled, due, or overdue. Patient details are hidden before the AI ever sees them, and a safety layer blocks them from being written anywhere they don't belong. After-hours findings wait politely until opening time.
The result
The morning sort-out becomes a single paragraph. Nothing gets chased from memory anymore. And patient privacy is protected by design — not by hoping a busy team remembers the rules.
“Office admin, tracked and chased automatically — without a patient's name ever entering the AI's reasoning.”
Startup · Agritech robotics
“Atlas” — the teammate that already knows
The problem
The platform team spent its day as a human switchboard. “Did the deploy finish?” “Why is this alarm going off?” And when production had a bad day, everything stopped while everyone waited for the one person who knew that system to turn up — answers held hostage by whoever was awake.
What we built
Atlas is the know-it-all you actually want around. It learns your architecture — your products, their backends, how the pieces connect — so when an issue arises it already knows where to look and what looks wrong, without anyone guiding it prompt by prompt. When something breaks, you don't wait for the right person to join the war room — Atlas has already pulled the logs, checked what was deployed last, and posted what's broken, so the fix starts immediately and the stress stays down. Real changes still wait for an engineer's sign-off; Atlas never touches production on its own.
The result
Routine “can you check…” interruptions became 30-second chat exchanges — and incidents now start with answers on the table instead of a scramble for the person who knows.
“Read everything. Change almost nothing without a human saying yes.”
Trades · This could be you
The office manager that never knocks off
The problem you know too well
You quote from the van, invoice at the kitchen table, and chase payments when you should be asleep. Quotes go quiet and nobody follows up. Parts don't get ordered until someone's standing at the job without them. And Thursday is somehow double-booked again.
What your assistant would do
Follow up every quote that's gone quiet after two days. Check at 5pm what got paid and draft the reminders — you approve before anything sends. Confirm tomorrow's jobs with customers the evening before. Order the parts when the job is booked, and chase the supplier when they go quiet.
What changes
The paperwork stops following you home. Money comes in without the awkward calls. No-shows drop because customers actually get reminded. You run the tools — the admin runs itself.
Security & trust
Built for businesses that can't afford to get security wrong.
Security isn't a feature we added — it's how the system is built.
Your own private setup
Your assistant runs in its own secure environment, dedicated to your business — never shared with anyone else. Your assistant, your data, your boundary.
Encrypted everywhere
Your data is encrypted when stored and whenever it moves — and the assistant itself can't be reached from the public internet.
A human approves what matters
Anything important pauses for an explicit Approve / Reject. The assistant can never do more than the person asking is allowed to — and when in doubt, it doesn't act.
A record nobody can quietly edit
Everything the assistant does is written down in a record that can't be changed after the fact — kept up to 7 years where the rules require it. You always know who asked, what happened, and what it touched.
Keys kept under lock
Passwords and access keys live in a secure vault — never in a file someone emails around, never somewhere they could leak.
Deleted when someone asks
If a customer asks to be forgotten, we can delete their details on request — while keeping the official records the law says you must hold onto.
Regulated industries
Healthcare-grade, when you need it. Out of the way, when you don't.
“Ada, open a ticket to follow up with ‹protected› about the crown order”
- 1Spotted in the chat
- 2Hidden before the AI sees it
- 3Put back only where it's allowed
Patient details shielded automatically
Names, contact details, dates of birth, and health ID numbers are spotted and replaced with safe placeholders before they ever reach the AI — using medical-grade detection running inside your own secure environment.
A guard that blocks leaks
A separate safety layer stops raw patient details from being written into a task, document, or message — even if the AI tries. Two locks, not one.
Data stays inside your boundary
In healthcare mode, the AI itself runs inside your own secure environment — sensitive data never leaves your account to be processed.
Records kept for 7 years
A written record of everything the assistant does — unchangeable, and kept for the full period your industry's rules require.
These are the technical safeguards that make a compliant setup possible — healthcare-grade data protection aligned with HIPAA shared-responsibility and health-privacy expectations. And when you don't need it, healthcare mode is simply off — zero overhead, zero change.
The core question
Why not just use ChatGPT?
You've probably tried the AI tools. The work is still there — because answering questions isn't the same as doing the job.
A copy-paste chatbot can't…
- See your calendar, your invoices, or your job board
- Actually move the work forward in your systems
- Remember to follow up next Tuesday
- Know who on your team is allowed to do what
- Keep patient or customer data inside your walls
Your assistant can — because we build it for you
- Taught the actual tools your business runs on
- Does the work and shows you the proof
- Chases follow-ups until they're done, then stops
- Asks a human before anything important
- Keeps private data protected by design
FAQ
Frequently asked
We're not a tech company — is this really for us?
That's exactly who we build for. You don't need to be technical, and you don't need fancy tools — if your business runs on email, a calendar, and accounting software, that's what we teach your assistant. You talk to it in plain English, like a teammate. We handle everything technical behind the scenes.
Do we have to change the tools we already use?
No — that's the whole point. We don't hand you a list of supported apps and hope yours is on it. Whatever runs your business — your scheduling tool, your accounting software, your job board, even that spreadsheet — is what we teach UnburdenLife. It works inside your business, not beside it.
How long does it take?
Less time than you'd think. The core of UnburdenLife is already built and proven — we don't start from scratch. We just teach it your tools and your way of working. That usually takes a week or two, sometimes more for bigger jobs — and we'll tell you exactly how long before we begin, so there are no surprises.
Is our data safe? What about patient or customer details?
Yes. Your assistant runs in its own private, secure space — never shared with another business. Your data is encrypted, anything important needs a person's OK first, and everything the assistant does is written down. For healthcare and other regulated work, patient and customer details are hidden from the AI entirely and blocked from ending up anywhere they shouldn't.
Will it do something we didn't ask for?
No. Anything that touches your customers or your money pauses and asks you first — one click to approve, one click to say no. It can never do more than the person asking is allowed to, and everything it does is written down — so nothing happens behind your back.
What if it gets something wrong?
It double-checks before saying a job is done, shows you the proof, and asks a person rather than guessing. And because it asks before doing anything important — and keeps a written record of everything — mistakes get caught and fixed quickly. They don't slip through quietly.
What does it cost?
It depends on the size of the problem. We give you a fixed price after we've talked — no surprises, no meter running. Smaller jobs take one repetitive task off your plate; larger ones take over a whole process.
What would you hand to a teammate tomorrow?
Tell us about your business in two minutes — the tools you use, where the hours go — and we'll reply with our honest take on what an assistant could lift off your plate. If AI isn't the right fix, we'll say that too.